RFP Service - Ematic Solutions

request for proposal

When your contract is up, you deserve the best:

Renew with Confidence
or Migrate without Regrets.

Save costs, secure better terms and future-proof your platform whether you stay or switch.

What are RFP Services?

🔍 When to use it

Whether you’re approaching renewal or considering a platform change, our fully-outsourced RFP service takes the guesswork out of choosing the right Martech solution.

⚙️ How it works

We manage everything from discovery and vendor evaluation to negotiation and final contract. The result: you save time, reduce risk, and secure the best possible outcome.

💡 Your benefit

Save time, reduce risk, and secure the best possible outcome.

Why Ematic

No one is better positioned to deliver RFP services.

500+
Clients

Proven track record across industries and markets.

80+ Platforms
Supported

Unmatched market visibility and breadth of experience.

13 Years of
Partnerships

Deep, long-term relationships with global Martech providers.

First-Hand
Knowledge

We know real platform capabilities, not just vendor pitches.

Proven Cost
Savings

Leverage benchmarks and vendor relationships for better terms and measurable savings.

Multi-Disciplinary
Team

Strategy, engineering, and operations expertise to guide decisions end-to-end.

Key Benefits

Real Cost Saving

Unlock better terms and measurable savings on licenses, usage, and contracts, whether you renew or migrate.

Save Time & Resources

Skip months of vendor outreach, demos, and reviews. We run the process so your team can stay focused.

Holistic Evaluation

Get a clear view of feasibility, integration, scalability, and future roadmap, not just pricing.

Confidence in
Decision

Rely on a transparent process and expert recommendations that align with your business goals.

Future-ready
Platform

Choose a platform that supports AI, automation, and omnichannel growth as your business evolves.

Transparent and
ROI-driven

Our RFP service is built to pay for itself. Most clients save multiples of their investment through better terms, reduced fees, and optimized contracts.

How It Works

Discovery &
Requirements

We map your business goals, pain points, and growth roadmap; set criteria based on cost, integration, scalability & support.

RFP
Management

We issue the RFP, manage responses, score vendors, and shortlist finalists with full transparency.

Negotiation

With insider knowledge and market data, we secure favourable terms and maximize cost savings, whether you renew or switch vendors.

Decision
Support & Next

Based on your goals and research insights, we develop a custom strategy focused on earning high-quality, relevant backlinks that drive results.

Who We Help / Designed For

✅ Brands whose contracts are coming up for renewal 

✅ Teams considering migration to another platform 

✅ Companies needing clearer visibility on vendor capability and comparison 

✅ Organizations wanting to avoid over-paying or hidden costs 

✅ Businesses seeking future readiness (AI, Social CRM, omnichannel etc)

Still have questions?

Will an RFP always mean switching platforms?

No. Sometimes renewal with your current provider under better terms is the best outcome. Our process is transparent and neutral. We focus on securing the best possible result, whether you renew or migrate.

How long does the RFP process take?

Typically around 8 weeks, depending on the complexity, number of vendors, and depth of evaluation required. For best results, we recommend engaging with us as early as possible, ideally 6 months before your renewal. If you’re working on a tighter timeline, don’t worry, we can still help you move quickly and stay on track.

What kind of cost savings can we expect?

Savings vary by client, but most see significant reductions in license fees, usage costs, and hidden charges. Our service is designed to more than pay for itself through measurable savings.

Do you favour any specific vendors?

No. We are platform agnostic. With experience across 80+ Martech platforms, our recommendations are based on your requirements, not vendor affiliation.

What if our team has limited internal resources?

That is exactly why we offer full RFP support. We handle vendor outreach, demos, scoring, and negotiation so your team can stay focused on core priorities.

How do you ensure vendor proposals are comparable?

We define clear evaluation criteria upfront, manage the RFP process, and use a structured scoring system. This makes it easy to compare costs, features, and terms side by side.

What happens after we receive vendor proposals?

We provide clear recommendations, analyze risks and benefits, and support final contract negotiations. Our goal is to help you make the optimal choice with confidence.

How do you evaluate new and emerging features like AI or omnichannel?

Future readiness is a core part of our process. We assess vendors not only on pricing but also on their ability to support AI, automation, and evolving customer expectations.

More About Our Service

Platform and Data Management

Monitor and fix data management,
system bug/downtime, email
deliverability and any integration
or technical issues.

Campaign Management

Create, set up and curate email/cross-channel activities to support marketing campaigns based on your marketing calendar end-to-end.

Marketing Automation Optimization

Set up and maintain an optimized
marketing automation strategy to
continuously drive positive ROI.

Digital Marketing Growth

MARKETING FOUNDATION

ENABLEMENT

MARKETING CLOUD

SOCIAL CRM

SEO AEO